Set up payment collection

Tuition & Billing → Settings is where payments get switched on. Until Stripe is connected you cannot send an invoice or take a payment.

Connect Stripe

1. Select Set Up Payment Collection.
2. Complete Stripe’s onboarding — business details, bank account, identity verification.

Stripe verification takes anything from a few minutes to a couple of business days. While it runs you see Stripe is setting up your account, and the page checks for you — you do not have to wait on it. Check now forces a check, and Continue setup goes back to Stripe if they have asked for something more.

Already have a Stripe account? Already have a Stripe account? Reconnect, then paste the account ID that starts with acct_, from Stripe’s Settings → Account details.

Accepted Payment Methods

Three switches:

• ACH Bank Transfer — bank payments
• Credit / Debit Card
• Check — records manual check payments

Pass credit card fee to parent adds card processing fees to the parent’s invoice. Before you turn this on, check your enrollment agreement allows it and that families are told — an unexpected fee on an invoice generates more work than it saves.

Bank transfer costs you less than cards. If you leave both on, most families will pick cards.

Payout Schedule

Daily, Weekly or Monthly — how often Stripe sends collected funds to your bank.

Recurring Billing

• Automatic Invoicing — generates invoices on your billing day
• Billing Day of Month — 1 to 28
• Billing Cycle — Monthly in Advance bills for next month, Monthly in Arrears for the current one
• How far ahead invoices are sent — days ahead for weekly and bi-weekly plans (7 by default) and for monthly plans (10)
• Withdrawal notice — days of notice, used when a family leaves

Turn automatic invoicing on only once you have watched one cycle generated by hand. It emails every family with a plan, and an error in a plan becomes an error in dozens of invoices at once.

Save Settings applies the page.